Job Description:
BACKGROUND: Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world’s worst humanitarian crises. At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.
Working in coordination with the humanitarian community and the Government of Jordan, the IRC’s assistance programs for Syrian refugees in Jordan include both camp-based and urban-based refugee assistance. IRC is currently addressing the needs of war-affected Syrians from several operational bases in the region. The IRC’s activities in the region focus primarily on the supply of vital medications and medical supplies, non-food items, water and sanitation and child protection and form part of an over-arching humanitarian response in Jordan, Lebanon, Turkey, Iraq to assist refugees, IDPs and conflict-affected Syrians survive conflict and displacement.
JOB OVERVIEW/SUMMARY: The Deputy Finance Controller assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit. At the discretion of the Country Director the Deputy Controller will assume some or all of the Controller responsibilities when the FC is absent.
MAJOR RESPONSIBILTIES:
The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:
SUN Processing:
Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
Production of required monthly and adhoc reports.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
Ensuring budgets are loaded on a timely basis
Ensuring a backup and retention procedure is in place and followed for all SUN master files
Donor Reports:
Preparation of draft donor reports for review by the Finance Controller
Analysis of actual to budget results to identify problems in accounting or compliance
Identification of procedural or training issues to be addressed to improve the quality of report data.
Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system
Field Office Training & Support
Acting as the primary liaison for the field office finance staff for policy or procedure questions
By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.
Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.
Balance Sheet Accounts:
Supervising or performing all balance sheet account reconciliation’s on a timely basis
Ensuring differences or discrepancies are brought to the attention of the FC and that appropriate action is taken.
Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
Procurement Accounting:
The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
Maintaining a system to track commitments and outstanding contract amounts.
Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
Primary responsibility for liaison with logistics/procurement.
Cash/Bank – Processing
Supervision of the processing of bank and cash transactions.
Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
Preparation or oversight of the preparation of the cash accounting worksheet
Liaison with bank officials to resolve problems or facilitate improved service.
Cash Forecasting
Preparation of cash forecasts and CTR for the country program
Skills:
Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
Working with field and program coordinators to help them develop more accurate cash forecasts
Cost Accounting.
Providing recommendations for cost allocation systems in accordance with donor regulations
Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.
National Payroll
The processing of the national payroll ensuring standard financial controls are maintained
Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.
Preparation of the necessary related accounting entries including salary allocations
Serving as primary liaison with Administration and the field offices on payroll related issues
Liaison with local government to ensure compliance with national tax and labor regulations.
Internal Audit
Internal audit activities as required by the Finance Controller
Reviews of controls and monitoring of compliance with established procedures.
Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures
Budgets
Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.
Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
Staff Management and Development
Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance
Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
Provide constructive feedback and counsel on appropriate career paths and professional development.
Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
Offer leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures.
KEY WORKING RELATIONSHIPS:
Position reports to: Finance Controller
Position directly supervises: Finance Staff
Indirect Reporting: Field Office Senior finance officer
Other internal: Financial Controller and Country Office Finance and Program Staff.
Other external: External to the Country Office: Regional Controller, Internal Auditor; IRC’s Program Directors and other key Program Staff.
External to IRC: Banking staff and local government staff (taxation and regulation related)
JOB REQUIREMENTS:
EDUCATION:
Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
EXPERIENCE:
Approximately 5- 6 years of experience from which 4 years are in a managerial level.
Experienced with various PC and financial related software (spreadsheets, accounting packages).
SILLS AND ABILITIES:
Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
Able to communicate effectively (written and verbal) in English with program staff, management and employees
Comfortable making decisions.
Good supervisory, time management and interpersonal skills
Working Environment: The position is based in Amman; standard office work environment. Individual housing allowance is provided in Amman, including internet connection, water and electricity. Living standards are good and the security situation is calm and stable but this could change. Medical, life, and repatriation insurance and retirement package provided. Travel to/from post and R&R. This position is an unaccompanied post.
Job Details:
Ref.: JB3543698
Job Location: Amman, Jordan
Company Industry: Community/Social Services/and Nonprofit
Company Type: Non-Profit Organization
Job Role: Other Employment Status: Full time
Employment Type: Employee
Monthly Salary Range: Unspecified
Number of Vacancies: 1
Preferred Candidate:
Career Level: Management
Years of Experience: Unspecified
Residence Location: Unspecified
Gender: Unspecified
Nationality: Unspecified
Degree: Unspecified
About This Company:
Founded in 1933, the International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. The IRC offers lifesaving care and life-changing assistance in over 40 countries and in 22 U.S. cities, restoring safety, dignity and hope to millions who are uprooted and struggling to endure.
Since 2007, IRC has worked with refugees and other vulnerable populations in Jordan. IRC’s recent and current programs in Jordan focused on interventions that address Gender based Violence and specifically violence against women and girls for Iraqi refugees and host community members. Interventions in this sector ensure coordinating the available services while ensuring quality response to survivors through building the capacities of local partners and service providers on the ground.
Contact Details:
Phone: + 1 212 551 3000
Fax: + 1 212 551 3179
IRC interventions also prioritize working with partners to deliver effective preventive messages.